Admin assistant
Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role is the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. As an energetic and detail-oriented professional, you will handle a variety of clerical tasks, manage communication channels, and contribute to a productive work environment. Your proactive approach and excellent organizational skills will help keep our office running efficiently and foster positive interactions with everyone who walks through our doors or calls in.
Responsibilities
- Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Manage schedules in Jane
- Organize and maintain filing systems—both physical and digital—to ensure easy retrieval of documents
- Assist with administrative tasks such as proofreading correspondence, preparing reports, and scheduling appointments
- Support customer service efforts by providing prompt, courteous assistance to clients and internal teams
- Coordinate office supplies inventory, place orders as needed, and ensure the workspace remains tidy and organized
- Handle clerical responsibilities related to medical or dental office environments if applicable, including patient records management and appointment scheduling
Experience
- Proven office experience with strong computer skills across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Demonstrated clerical experience involving data entry, filing, and document proofreading
- Background in customer service roles with excellent phone etiquette across multi-line phone systems
- Familiarity with front desk operations in medical or dental offices is a plus, especially dental receptionist or medical office experience
- Strong organizational skills with the ability to multitask efficiently in fast-paced environments
- Previous administrative experience supporting teams or executives is preferred
Join us to be part of a vibrant team dedicated to excellence! Your energy, attention to detail, and proactive attitude will make a meaningful difference every day.
Pay: $19.75-$22.00 per hour
Work Location: In person
